When a student chooses to live on campus, they are committing to either a full academic year (fall and spring semesters) or just a spring semester housing assignment. The Room and Board Agreement, which students agree to as part of the online housing application, clearly states this as part of the terms of living on campus.
- Students who have a fall semester housing assignment: Have a full academic year commitment (fall and spring semesters)
- Students who have only a spring semester (no fall semester) housing assignment: Have only a spring semester commitment
We recognize that there may be times when a student needs to cancel their on-campus housing. All cancellation requests must be submitted the online Housing Portal. All cancellations are subject to cancellation fees, as noted in the Room & Board Agreement and on this website. Please read the cancellation information and process thoroughly.
If you are looking to request an exemption for the On-Campus Housing Requirement, please visit the housing requirement webpage.
Types of Cancellation
There are two types of cancellation - approved and non-approved. Each type is subject to its own cancellation schedule of fees and refunds.
Non-Approved Cancellations
A non-approved cancellation means that the reason for cancelling housing does not meet one of the pre-approved grounds for cancellation.
Approved Cancellations
An approved cancellation means that the reason for cancelling housing meets one of the pre-approved grounds for cancellation.
Non-Approved Cancellations
Housing cancellation requests for any reason other than what is listed in the Approved Cancellations section below are considered non-approved. Common examples of non-approved cancellations include, but are not limited to:
- Moving to off-campus housing
- Commuting (from home or elsewhere)
- Moving into a Fraternity/Sorority chapter house
- Roommate issues
- Room type/location
Expand the section below to view the schedule of fees/refunds for non-approved cancellations.
The fee and refund schedule below is applicable to students who have a full academic year housing agreement - students living on campus both fall and spring semesters. This schedule is not for students who have only a spring semester housing agreement - see "Spring Semester Only" dropdown below.
| Cancellation Request Submitted | Cancellation Fee | Refund of Fall Semester Charges | Refund of Spring Semester Charges |
|---|---|---|---|
| By June 1 | $500 | 100% | 100% |
| By July 20 | $1000 | 100% | 100% |
| After July 20 | No fee | No refund | No refund |
The fee and refund schedule below is only applicable to students who have a spring semester only housing agreement. This schedule is not for students who have both a fall and spring semester housing agreement - see "Fall & Spring Agreement" dropdown above.
| Cancellation Request Submitted | Cancellation Fee | Refund of Spring Semester Charges |
|---|---|---|
| By January 15 | $500 | 100% |
| Before first day of Spring semester | $1500 | 100% |
| As of first day of Spring semester | No fee | No refund |
Approved Cancellations
The following reasons constitute the only approved reasons for a housing cancellation:
- Graduation – For students who will be graduating during the period of their housing assignment. Most commonly this is students who graduate in the fall semester and do not need housing in the spring semester. Housing & Residential Life will verify graduation with the Registrar’s office.
- Internship – For students participating in an internship, during the semester(s) in which they are requesting to cancel, that is for 91ÖÆƬ³§ credit and at a distance that would prohibit living in campus housing. Student is responsible for ensuring that verification of internship is submitted to Housing & Residential Life by the appropriate University department.
- Leave of Absence or Official University Withdrawal – For students taking a leave of absence from 91ÖÆƬ³§ or withdrawing from the university during the semester(s) in which they are requesting to cancel. The Registrar’s office will automatically alert Housing & Residential Life when a leave/withdrawal is processed.
- 91ÖÆƬ³§ Sponsored Study Abroad/Away – For students participating in a university sponsored program study abroad/away program during the semester(s) in which they are requesting to cancel. Confirmation of participation in study abroad/away program is required.
- Academic Suspension/Dismissal – Housing & Residential Life is notified by the Registrar's office when a student is academically suspended or dismissed from 91ÖÆƬ³§.
Expand the section below to view the schedule of fees/refunds for approved cancellations.
The fee and refund schedule below is applicable to students who have a full academic year housing agreement - students living on campus both fall and spring semesters. This schedule is not for students who have only a spring semester housing agreement - see "Spring Semester Only" dropdown below.
| Cancellation Request Submitted | Cancellation Fee | Refund of Fall Semester Charges | Refund of Spring Semester Charges |
|---|---|---|---|
| By July 20 | No Fee | 100% | 100% |
| By August 15 | $500 | 100% | 100% |
| By first Friday of Fall semester | $750 | Pro-rated to checkout date | 100% |
| By second Friday of Fall semester | $1000 | Pro-rated to checkout date | 100% |
| By fourth Friday of Fall semester | $1500 | Pro-rated to checkout date | 100% |
| After fourth Friday of Fall semester and prior to first day of Spring semester | No fee | No refund | 100% |
| By first Friday of Spring semester | $750 | No refund | Pro-rated to checkout date |
| By second Friday of Spring semester | $1000 | No refund | Pro-rated to checkout date |
| By fourth Friday of Spring semester | $1500 | No refund | Pro-rated to checkout date |
| After fourth Friday of Spring semester | No fee | No refund | No refund |
The fee and refund schedule below is only applicable to students who have a spring semester only housing agreement. This schedule is not for students who have both a fall and spring semester housing agreement - see "Fall & Spring Agreement" dropdown above.
| Cancellation Request Submitted | Cancellation Fee | Refund of Spring Semester Charges |
|---|---|---|
| By January 15 | No fee | 100% |
| By first Friday of Spring semester | $750 | 100% |
| By second Friday of Spring semester | $1000 | Pro-rated to checkout date |
| By fourth Friday of Spring semester | $1500 | Pro-rated to checkout date |
| After fourth Friday of Spring semester | No fee | No refund |
Requesting a Cancellation
All cancellation requests must be submitted online via the Housing Portal. Follow the steps below to submit a cancellation request.
- Log in to your Housing Portal (click the blue button below)
- Navigate to My Housing on the menu bar
- Choose the semester you are requesting to cancel
- Locate the cancellation section and click the link for the form
- Complete the form and submit
IF YOU HAVE QUESTIONS ABOUT CANCELLING HOUSING, PLEASE CONTACT HOUSING & RESIDENTIAL LIFE.
Cancellation FAQs
Once a cancellation request is received, it will be reviewed by Housing & Residential Life staff. There are a few different responses that a student can receive. All decisions and responses are sent by 91ÖÆƬ³§ email. It is the responsibility of the student to monitor their 91ÖÆƬ³§ email and respond, if appropriate, in a timely fashion.
- Request completed (non-approved cancellation): Review of the request determined that the reason provided is considered non-approved. The student's housing will be cancelled, and the non-approved cancellation fee/refund schedule will apply.
- Request completed (approved cancellation): Review of the request determined that the reason provided is considered approved. The student's housing will be cancelled, and the approved cancellation fee/refund schedule will apply.
- Request denied: Review of the request determined that the student is not able to cancel housing for the reason they listed. Housing is not cancelled in this case, and the student is able to resubmit under a different reason or discuss further with Housing & Residential Life.
It’s not quite that simple. The Room & Board Agreement is not transferrable, meaning we do not transfer your commitment to another student. Additionally, we do not always have a waitlist of students wanting on-campus housing. It is very important that we maintain occupancy levels in order to meet our budgetary requirements and keep housing rates as low as possible.
No, you will not be released from the Room & Board Agreement in order to move to a fraternity or sorority house. 91ÖÆƬ³§'s Fraternity & Sorority Life office and FSL organizations are aware of this policy.
At this time, part-time students are welcome to apply for on-campus housing! Please note the following important details for part-time students:
- If you are a full-time student for the Fall Semester and become a part-time student in the Spring semester, this does not automatically release you from your housing commitment. If you are changing to a part time status student, please contact Housing & Residential Life to discuss this change.
- If occupancy projections anticipate a high need for on-campus housing for full-time students, part-time students may be placed on the waitlist and will be offered space according to waitlist protocols.
If you have circumstances that you believe will prevent you from meeting any due dates, please contact Housing to discuss your situation.
